See your rebookings, quiet days, and product sales without a spreadsheet
Your booking system has the numbers that matter, but they're spread across a dozen screens. We set up a weekly report that pulls them together and writes them up in plain words. You see how many clients rebooked, which days and times sit empty, which therapists are fully booked, and which products sold at the counter. You decide what to do about it, whether that's a quiet-day offer, a roster change, or a reorder.
Get your AI Starter Plan
Reports a salon or studio can stop building
Rebooking rate
How many clients booked their next visit, by therapist and treatment, from Fresha or Mindbody.
Quiet days and times
The chairs, rooms, or class slots that sit empty most weeks, so you can plan offers or rosters around them.
Retail sales
Products sold at the counter through Square, with what's running low and what hasn't moved.
Class attendance
For studios, which classes fill and which run half empty, week on week.
Where the numbers hide
Salon and studio owners usually know their busiest day by feel. Ask how many clients rebooked last month, or which product sold best at the counter, and it takes twenty minutes in Fresha or Mindbody to find out. So most weeks nobody checks. Decisions about rosters, offers, and reorders get made on a hunch, and the quiet Tuesday afternoon stays quiet.
How the report gets made
A report that writes itself (the industry calls it automated reporting) pulls your numbers from where they already live and drafts the words around them. For a salon or studio, we read bookings from Fresha, Mindbody, or Square, plus retail sales and stock. Each week the report shows rebookings, quiet days and times, therapist bookings, and product sales. An AI helper writes a short note on top, like “Tuesday afternoons were under half full for the third week running.”
A rebooking number worth reading carefully
We work with Still Water Day Spa, a seven-person day spa in Noosa, where we connected Fresha to Klaviyo so a follow-up goes out after every visit. Over three months, rebookings went from 31% to 44%. A new booking system rollout in the same period also helped. That’s the kind of thing a weekly report shows you, and the kind of thing it can’t explain on its own.
What it leaves to you
The report counts what’s in your booking system, so walk-ins entered later or not at all won’t show. It also can’t tell you why a therapist’s book is light. It might be leave, a new starter, or a change in hours. The report shows the pattern, and you bring the reason.
If your numbers live in a dozen screens nobody opens, get your AI Starter Plan and tell it which ones matter.
Related
Read about our Reports that write themselves service, and how we help small teams in beauty and wellness.
Small teams we work with
How a four-person fashion boutique replaced its Sunday stocktake with a report from Square
How a community food relief charity cut its quarterly grant report from a week to about a day
How a four-person social media agency cut 18 monthly client reports from two days to half a day
Common questions
Why do we need this if Fresha has reports?
Can it tell me why rebookings went up?
Can staff see it?
What does it cost?
What won't the report do?
Get your salon's week on one page
Tell us which numbers you check and where they live. Get your AI Starter Plan and you'll see how to have them written up for you.
Get your AI Starter Plan