Weekly vendor reports drafted from Rex before Monday's calls
Vendors want a weekly update on their campaign, and each one takes an agent most of an hour to pull together. We set up a report that reads your Rex data, counts the enquiries and open home groups, sums up buyer feedback in plain words, and drafts the update for you to check. You add the advice about price and next steps, because that's the part only you can give.
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Reports a small agency can stop building by hand
Weekly vendor campaign report
Enquiries, open home groups, and contract requests for the week, with buyer comments grouped into plain themes, drafted from Rex.
Buyer feedback summary
Notes from Saturday's open turned into a short list of what buyers liked and what put them off, in words a vendor can read.
Owner updates for the rent roll
A monthly note to each landlord covering repairs done, inspections, and anything coming up, drafted from your property records.
Principal's pipeline view
One page each Monday showing appraisals booked, listings live, and deals under contract, so the principal sees the week without asking around.
Where the reporting time goes
Every listing comes with a promise to keep the vendor updated. In practice that means Monday morning spent counting enquiries, reading through open home notes, and writing a few paragraphs on how the weekend went. Multiply that by six live listings and the principal has lost the morning. Property managers do the same thing for landlords each month, with repairs and inspections instead of buyer numbers.
How the report gets made
A report that writes itself (the industry calls it automated reporting) pulls the numbers from where they already live and drafts the words around them. For an agency, that’s Rex. Each week, the report counts enquiries, open home groups, and contract requests for each listing. It reads the buyer feedback you logged and groups it into plain themes, like price, parking, or the second bathroom. Then it drafts a vendor update in your agency’s voice and leaves it in Gmail for you to check.
What we’ve seen in agency writing
We work with Harbour Lane Property, a three-person boutique agency in Newcastle. Their work with us was on listing copy, where an AI helper drafts the description, the email, and the captions from appraisal notes in Rex. That brought each listing from about 3 hours of writing to about 40 minutes. The principal still rewrites every headline. Vendor reports draw on the same Rex notes, which is why we look at them next for agencies with a busy listing book.
What the vendor still needs from you
The report can only count what’s recorded. If an agent takes buyer feedback on the phone and never logs it, the report won’t know. It also can’t tell a vendor what price to accept or whether to change the campaign. That advice is why they hired you, so the draft leaves a clear space for it and a person sends every report.
If Monday mornings go on vendor updates, get your AI Starter Plan and tell it which reports eat your week.
Related
Read about our Reports that write themselves service, and how we help small teams in real estate.
Small teams we work with
How a four-person fashion boutique replaced its Sunday stocktake with a report from Square
How a community food relief charity cut its quarterly grant report from a week to about a day
How a four-person social media agency cut 18 monthly client reports from two days to half a day
Common questions
Can vendors see the report without me checking it?
Where do the numbers come from?
Will it work for property management too?
What does it cost?
What can't the report tell a vendor?
Get your Monday vendor calls back
Tell us which reports you build each week and where the numbers live. Get your AI Starter Plan and you'll see which one to hand over first.
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